In addition to the information on the front page of our website, the following club Bylaws will give you a sense of who we are and how we do what we do. Feel free to contact any of our club Officers and Board Members with any questions that you may have.
Bylaws of the Vancouver Bicycle Club
Article 1. Name and Address
The name of the bicycle club shall be the VANCOUVER BICYCLE CLUB. The Bicycle Club shall be incorporated as a non-profit 501(c)(7) corporation in the state of Washington. The address of the bicycle club shall be PO Box 1456, Vancouver, WA 98668.
Article 2. Purpose
The purpose of the Bicycle Club shall be as follows:
(1) Educating members and the public in safe riding habits and bicycle etiquette;
(2) Promoting the use of bicycles in our regional community for recreation, transportation, and physical fitness;
(3) Provide bicycle rides at various levels of challenge so that every bicycle rider can participate in group activities;
(4) Encouraging the addition of bike lanes, bike paths, and other facilities for bicycle riders.
Article 3. Membership
Section 1. To qualify for membership in the Bicycle Club, a person shall be interested in bicycling and shall pay dues as described in Article 4.
Section 2. There shall be one class of membership: (1) Active. Only active members shall be entitled to vote.
Section 4. All active members will receive a membership card that can be used for discounts at supporting businesses in the area.
Article 4. Dues
Section 1. Annual Dues shall be paid by all active members, as specified.
Section 2. Dues shall be reviewed yearly and determined by the Board of Directors.
Section 3. Members who have not paid their dues by their specified anniversary date shall be dropped from the rolls, and will no longer receive a monthly newsletter.
Section 4. Former members who wish to be reinstated have that option by paying their anniversary renewal amount, however, if said individual has not been an active member for the past 90 days, said individual must apply as a “NEW” member.
Section 5. Current Board members and members over age 70 will qualify for free membership.
Article 5. Board of Directors
Section 1. The Board of Directors shall consist of nine elected officers, plus the immediate past president, and four elected Members-at-Large. The Ride Around Clark County (RACC) Coordinator, if not an officer, shall be appointed as one of the four Members-at-Large.
Section 2. The Board of Directors shall hold meetings every other month beginning with February, and at other times as determined by the President.
Section 3. The Board of Directors shall plan and direct the activities of the Bicycle Club, establishing policies to guide decisions.
Section 4. A quorum of the Board shall consist of six Board Members.
Section 5. Appointed officers not holding a vote as a member of the Board of Directors shall be Bicycle Advisory Committee Liaison, Bicycle Safety Coalition Liaison, Bicycle Alliance of Washington Liaison, Assistant Webmaster, Assistant Editor, and Librarian.
Article 6. Officers and Elections
Section 1. The elected officers of the Bicycle Club shall be President, Vice President, Secretary, Treasurer, Membership Director, Road Captain, Assistant Road Captain, Webmaster, and Newsletter Editor. All officers shall be active in the Club.
Section 2. Duties of the elected officers shall be as follows:
b. The Vice President shall act in the absence of the President.
c. The Secretary shall keep minutes of all membership and Board meetings and shall handle correspondence as directed by the President. The Secretary shall fulfill requests to donate flowers or gifts to an active member suffering any crisis or tragic event as stated in Article 12 ,Section 1.
d. The Treasurer shall keep accurate and detailed financial records and receive and disburse all monies. Treasurer is personally responsible for all monies in account.
e. The Road Captain is responsible for recruiting active members to lead rides and provide those ride leaders with Ride Waiver sheets. The Road Captain will develop a schedule of rides each month for the ride calendar posted on the website.
f. The Membership Director is responsible for maintaining the membership roles by receiving membership applications, dues, sending welcome letters and membership cards to new members, and maintaining the club mailing list.
g. The Editor compiles the monthly club newsletter and sees that copies are printed for distribution to local bike shops etc.
h. The Webmaster manages and keeps current the club’s website.
i. The Assistant Road Captain manages Ride Waiver sheets for scheduled rides, distributing the sheets, compiling statistics from them and storing them as required. Provides ride leaders with a list of their responsibilities.
Section 3. A nominating committee consisting of three active members appointed by the President shall present a slate of candidates for officers and Member-at-Large positions to the membership at the November meeting. Other nominations may be made from the floor. All nominees shall be active and in good standing. Consent of the nominees shall be obtained.
Section 5. Officers shall serve a one-year term beginning February 1st, and may be re-elected the following year at said Officers option.
Section 6. Resignations by officers or directors shall be submitted to the secretary in writing. Vacancies on the Board shall be filled by appointment, by President, or by vote.
Section 7. Any officer or board member may be removed by a two-thirds vote of the total board whenever, in their judgement, the best interests of the club shall be served.
Article 7. Meetings
Section 1. Regular Meetings of the Bicycle Club shall be held on the second Wednesday of every other month beginning with January. An alternate meeting date may be chosen by the President if the regular date falls on a national holiday, the meeting room is not available, or it would facilitate program presentations.
Section 2. The President may call special meetings.
Section 3. Ten (10) active members present at a meeting shall consist of a quorum for the election of officers.
Section 4. Unless otherwise provided, Robert’s Rules of Order shall be the rules of procedure governing the conduct of all meetings.
Article 8. Amendments
Section 1. Proposed amendments to the Bylaws shall be agreed on by majority vote of the Board and submitted to the membership at the following club meeting.
Section 2. A final vote on the amendment shall be taken at the next Board meeting. Amendment will be passed by a majority vote of Board members.
Section 3. Accepted amendments shall either be written into these Bylaws or added to Article 12, New Amendments.
Article 9. Properties
Section 1. The Board of Directors shall establish all rules governing the use of all Bicycle Club property.
Article 10. Dissolution
Section 1. In the event of dissolution of the VANCOUVER BICYCLE CLUB, any remaining assets shall be transferred, delivered and set over to such nonprofit organization as the Board of Directors shall decide.
Article 11. Fiscal Year.
Section 1. The fiscal year shall be the calendar year.
Article 12. New Amendments.
Section 1. Flower Policy: to be renewed every February starting in 2012. Active VBC members are eligible to be nominated for a gift of flowers (or other item) due to any crisis or tragic event. Nominations may be submitted by the general public by e-mailing the current Secretary. The Secretary will deem if the request is appropriate, make arrangements for a gift and be reimbursed for up to $50 by the
Treasurer. The Secretary will update the Board of donations made via e-mail or at the nearest following Board Meeting.